Comprehensive Files for various shipping activities
Namasoft provides comprehensive files to define an infinite number of elements that are used in the shipping process, as many files have been allocated to define an infinite number of ships, states, shipping lines, goods, service items, many types of containers, and different types of shipping ports (such as unloading and loading ports, which include entry or exit gates, etc.). Nama also supports any number of shipment units for the same product.
Nama supports creating an infinite number of service items with specifying the type of each service, as the system supports human freight services, customs clearance, trucking, express mail, and generators (electricity generators that preserve goods such as container refrigerators, etc.), in addition to any other service items such as air transport.
The system allows defining a tax policy for each service item, in addition to a default amount and unit, that may be changed by the user. The system also supports dealing with the service item as an independent liability so that the financial movements that took place on a specific item or several items can be followed up by linking any of these items to any number of accounts, and then the user can issue account statements for each service item in any of the fiscal year periods or a period in many years.
The system supports to define any number of sailing schedules for the planned cargo voyages, as the sailing information for each cargo voyage is recorded, such as the country, shipping line, vessel, port of discharge, port of loading, actual sailing date, estimated arrival date, etc. These tables may be useful in planning to maximize logistical support for each shipment voyage and issuing reports for former, current, and future shipping voyages, in addition to the ability to use Namasoft tools to issue alerts, emails, and SMS messages for current voyages that are about to take off and arrive, and to identify the extent of deviation of actual data in comparison with what have been planned; and consequently, identify the reasons of this deviation.
Price lists for buying and selling services
In most cases, the shipping company is not the main source of the freight service; rather, this company buys this service and then resells it to the customer or the supplier, depending on the nature of the deal. Through the service purchase price list, the purchase prices of any of the different shipping services can be defined, whether this service is a sea freight services, customs clearance, transportation, generators, express mail, or any of the other shipping services, with a profit margin for each service, so that the purchase price for each service is defined, which may vary according to the service provider, port of loading, pricing period, and other different price parameters.
Also, through the sales price lists, the user can define the selling prices for any of the shipping services provided, whether for sea freight, customs clearance, truck transportation, generators, or any of the other services.
At the level of each service defined in the sales price list, many parameters can be specified, such as the port of loading or unloading, the period of price validity, currency, container, commodity, etc. At the level of each service or each type of service provided, the system also allows defining its terms and conditions, so that it can be referred to at any time.
Bill of lading
The bill of lading is one of the most important documents for shipment management, as it is the document that the shipping company gives to the exporter to prove the shipment of the goods. Based on this bill of lading, many legal consequences can be done, such as the acceptance of the correspondent bank for the letter of credit of the shipment, paying the exporter’s dues, and other procedures. The bill of lading includes many details related to shipping the goods, such as the address of the sender and the consignee, the ports of loading and unloading, in addition to the descriptions for each container such as the quantity, weight, volume, etc.
The system allows the user to control how the bill of lading or other shipping documents are numbered, as these numbers usually take a common serial form, for example, the bill of lading number may consist of two parts, the first of which is a code representing the carrier company, followed by a serial number. Through the documents books that are supported by the Namasoft system, it is possible to number the bill of lading or any other shipping documents in any way followed.
FRM Operation Order
Through FRM operating order mechanism supported by Namasoft, the various shipping services that have been agreed upon with customers are recorded, such as ocean freight services, customs clearance, truck transport, generators, and other services provided. Through shipping orders, it is possible to define multiple loading points, follow up trucks, and implement many documents related to them, such as issuing shipping bills, purchasing any of the services listed therein, issuing operating orders attached to them when needed, which express shipments attached to the shipments listed in the FRM operating order, etc. Also, upon completion of any of the services listed in the operating order, the system allows issuing sales invoices for any of them.
Shipping services invoices
Via purchase invoices of the shipment services, the shipping company can buy any of the different shipping services for sale later on. The purchases invoices are issued directly via “FRM purchase invoice” or by choosing any of the shipping services listed in the FRM operation order to buy them. The system also allows returning any service purchased through the “FRM purchase return “, to return any of the services that have been purchased.
Likewise, the system allows issuing “FRM sales invoice” for any of the different shipping services and returning any of them through “FRM sales Return”.
Whether in the purchase or sales invoices, the system automatically inserts the prices of the services that were previously defined in Service purchase prices lists and service sales price lists; however, the authorized users can change these prices.
The system also allows setting the prices of the services provided by invoices in different currencies, as the shipment can be carried out in the exporter country in a currency, the loading and clearance procedures in a second currency, the loading and shipping in the importer’s country in a third currency, and so on. For this, the system allows, through one invoice, to enter any number of services in any number of currencies, and consequently, the user can issue account statements and other reports in any of these currencies.